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- Seating capacity is generally stated assuming theatre style seating.
Divide it in half for an estimate of how many a room holds in a circle.
For example, if the seating capacity is 120, the room will likely hold 60 people.
- Unobstructed wall space large enough to hold the agenda, with room for the news room.
Figure 10 feet for 20 sessions.
- Sufficient break-out space
Assume 1/3 of the people will post sessions. For example, 60 people for 3 sessions requires about 7 spaces that will hold about 6-10 people each. The calculation: 60 people/3 = 20 sessions; 20/3 = 6.6667 per time period
- Permission to use tape on the walls (or an alternative means for hanging signs, session notes, and news)
- Adequate space for registration table, food
- If computers will be used for notes, adequate access to electricity
- A setting conducive to good conversation
Nice to have:
- Natural light
- Convenient rest room locations
- The more square-shaped the room, the better