Budgeting for an Open Space Event

This budget structure was developed for a large event by a well-to-do company, so it has line items for just about anything that you might want to think about having at an Open Space event.

SPACE

  • Main Room
  • Break out rooms
    • Small
    • Medium
    • Large
    • AV equipped (for sessions with remote participants or show and tell needs)

FOOD

  • Day 1 dinner
  • Day 2
    • Breakfast
    • Morning break
    • Lunch
    • Afternoon break
  • Day 3
    • Breakfast
    • Morning break
    • Lunch
    • Afternoon break
  • Day 4 Breakfast

AUDIO-VISUAL

  • Microphones
  • Twitter wall
  • Projection screen for sessions with remote participants or AV needs

SUPPLIES

  • Markers
  • Post-its (optionally different colors for different times)
  • Masking tape
  • Flip charts
  • 8.5 x 11 paper for posting topics
  • Welcome Packets
    • Journal
    • Felt tips
    • Hotel Material
    • Name tag holders
    • Name tags

TECHNOLOGY

  • Laptops
  • Printer(s)
  • Wi-fi

COPYING THE PROCEEDINGS

(Note: Most OS proceedings are online now, eliminating these costs)

  • Cover Page
  • Copying Costs
  • Mailing Costs

CONSULTING FEES

Share