This budget structure was developed for a large event by a well-to-do company, so it has line items for just about anything that you might want to think about having at an Open Space event.

SPACE

• Main Room
• Break out rooms
  • Small
  • Medium
  • Large
  • AV equipped (for sessions with remote participants or show and tell needs)

FOOD

• Day 1 dinner
• Day 2
  • Breakfast
  • Morning break
  • Lunch
  • Afternoon break
• Day 3
  • Breakfast
  • Morning break
  • Lunch
  • Afternoon break
• Day 4 Breakfast

AUDIO-VISUAL

• Microphones
• Twitter wall
• Projection screen for sessions with remote participants or AV needs
• Live streaming support

SUPPLIES

• Markers
• Post-its for time/space grid (optionally different colors for different times)
• Painter’s tape
• Flip charts
• 8.5 x 11 paper for posting topics
• Welcome Packets
  • Journal
  • Felt tips
  • Hotel Material
  • Name tag holders
  • Name tags

TECHNOLOGY

• Laptops
• Printer(s)
• Wi-fi
• Power strips, extension cords
• Website

COPYING THE PROCEEDINGS

(Note: Most OS proceedings are online now, eliminating these costs)

• Cover Page
• Copying Costs
• Mailing Costs

CONSULTING FEES